Contracts Coordinator (US), AC Group

  • Location: London
  • Salary:
  • Contract: Permanent, full time

AC Group are looking for a Contracts Coordinator (US) to join their AC Tours brand to transfer hotel contracts onto AC templates and send these to the content entry team for loading onto the in-house database system, as well as fulfilling other contracting related responsibilities.

Key responsibilities include:

-Transferring hotel contracts onto AC templates and sending these to the content entry team for loading onto the in-house database system
– Keeping a detailed log of contracting progress
– Establishing and updating records of correspondence related to contract activity
– Updating rates throughout the season and loading offers and promotions and making sure that all agents are updated accordingly
– Reviewing availability on a weekly basis and updating system
– Uploading hotel pictures onto online reservations system and reviewing descriptions
– Creating and correcting codes and services into the in-house database system
– Dealing with free-sales and allocations
– Running price comparisons and analysing these
– Assisting the accounts team when there is a query on invoices
– Generating reports on a daily and weekly basis
– Fulfilling any other tasks as requested by the team

The successful candidate will:

– Have the approach of a self-starter who takes real pride in their work while still enjoying and recognising the importance of being part of a team
– Be extremely organised with an unflappable approach that can successfully multi-task
– Possess a positive outlook with a flexible approach that actively seeks out solutions
– Be a quick learner of new IT tools and operating systems
– Possess good knowledge of Microsoft Office application (World/Excel/PowerPoint)
– Have applicable experience of Tourplan (an advantage but is not essential)
– Have strong attention to detail and accuracy
– Have previous experience within the travel industry with working knowledge of the USA and the Americas (an advantage but is not essential)
– Have a good sense of humour

How to apply: Please send through your updated CV and brief cover letter to [email protected]

About AC Group: AC Group was established in 1999 and is a DMC offering tailor-made solutions for visitors to the U.K and Ireland. The group offers 3 brands which are AC Tours, AC Luxe, and AC Online. AC Tours specialise in ad-hoc leisure groups and touring series around the UK and Ireland. AC Luxe tailor-make itineraries and bespoke services for guests travelling individual or as a part of a group, and have a dedicated MICE team who look after incentive groups of all sizes. AC Online is a FIT booking engine for hotels and services.